HRMS Jharkhand Registration – Start Managing HR Effortlessly

The Human Resource Management System (HRMS) implemented by the Jharkhand government has improved administrative efficiency and employee accountability. 

Let’s share a story of 2014 when the introduction of an Aadhar-based digital attendance system led to notable improvements in employee punctuality and attendance at the state secretariat in Ranchi. 

This method requires staff to log in with biometric scanners to ensure correct attendance records.

As a result, there was a significant rise in on-time arrivals, with groups of personnel entering the Secretariat building at about 10 a.m. each day, a departure from traditional practices of late arrivals or next-day sign-in.

What is HRMS Jharkhand?

HRMS improved workforce management by offering a centralised platform for numerous HR operations such as manpower planning, recruitment, postings, promotions, and employee skill-based transfers. 

This thorough approach meant that the correct staff were strategically placed, improving overall operational efficiency across several government agencies.

These innovations reduced administrative processes while also encouraging a culture of responsibility and transparency among government employees, resulting in better public service delivery in Jharkhand.

Key Features and Services of HRMS Jharkhand

The Jharkhand Human Resource Management System (HRMS) is an online platform created by the government of Jharkhand to digitise and centralise HR operations for its employees.

Key Features of the Jharkhand HRMS

Employee Self-Service (ESS): It allows employees to view and update their personal information, access payslips, and manage attendance records.

Payroll Management: Automatically calculates salaries, deducts taxes, and processes benefits. Employees can download pay stubs and Form 16 immediately from the portal.

Leave Management: Allows employees to apply for leave, view their leave balances, and follow the status of their applications.

Attendance Tracking: Works with biometric systems to provide precise attendance tracking and thorough data.

Service Book Management: Employees can examine and amend their service records, ensuring that career milestones are accurate.

Grievance Redressal: The Portal provides a transparent forum for employees to report issues or complaints and track their resolution.

Document Repository: The Portal also stores vital papers such as appointment letters, promotion orders, and transfer records securely.

These features altogether improve efficiency, transparency, and accessibility in managing human resources within the Jharkhand state government.

How do you register for the HRMS Jharkhand Portal?

Here is a step-by-step process to follow to register in the HRMS Jharkhand.

Step 1: Click on the “Register” button, which is located above the login credentials box.

Step 2: Select the appropriate radio button for GPF/CPS/PRAN.

Step 3: Click on the “Search” button.

Step 4: The employee details from the Treasury will be populated automatically.

Step 5: Fill in the remaining details, such as Mobile Number, Mode of Recruitment, Employee Type, Aadhar Number, and Parent Department.

Step 6: After filling in the details, click on the ‘Confirm your Data’ button below.

Step 7: Choose and enter your desired password.

Step 8: Confirm the password by entering it again.

Step 9: Click on the “Register Me” button.

Step 10: The password you’ve chosen will be sent to the employee's registered mobile number.

Step 11: Now, you can log in using the credentials provided.

Log in to the Jharkhand HRMS Portal

To log into the Jharkhand HRMS Portal is simple. Follow these instructions:

Step 1: Visit the official HRMS Jharkhand website.

Step 2: If you are a nodal officer, select “Nodal Officer” as the User Type.

Step 3: Choose your department.

Step 4: Enter your login ID and GPF/CPS/PRAN number.

Step 5: Enter your password and click on "Login."

Step 6: If you are an employee, select “Employee” as the User Type.

Step 7: Enter your login ID and GPF/CPS/PRAN number.

Step 8: Enter your password and click on "Login."

HRMS Jharkhand Individual Employee Home Page

Step 1: Click on the “My Profile” main menu.

Step 2: Select the form you wish to fill out.

Step 3: The forms can be filled out in any order.

Step 4: Upon opening any form, Section 1 (Employee Details) will be automatically populated from the treasury data and cannot be changed or edited.

Step 5: Begin filling out the information starting from Section 2 onwards.

Step 6: After completing each section, click on the “Update” or “Save” button to save the entered information.

Step 7: After saving, click on the “Next/Previous Form” link to navigate to the next or previous form.

Step 8: Repeat this process for each form to fill out and save.

Step 9: Once all forms are filled out, or if you wish to stop at any stage, click on the “Logout” or “Home” button in the top right corner. This will log you out of your individual employee profile and redirect you to the Home Page.

HRMS Jharkhand Forgot Password?

Step 1: You will have to visit the official website of HRMS Jharkhand.

Step 2: On the authorised login, just click on the option of “Forget Password: Change your password.”

Step 3: Click on it, and you will be redirected to a page where you will have to select the department.

Step 4: Enter your GPF/CPS/PRAN number.

Step 5: Click on proceed if you want to move forward. You also get the option to reset it.

How to Download Salary Slips from HRMS Jharkhand?

To get your salary slip from the Jharkhand Human Resource Management System (HRMS), here are the complete steps:

Access the HRMS Portal

Step 1: Go to the official website of HRMS Jharkhand.

Log In to Your Account

Step 1: Enter your registered username and password in the respective fields.

Step 2: Complete the CAPTCHA verification as mentioned.

Step 3: To access your account, select the 'Login' button.

Visit to the Salary Slip Section

Step 1: After logging in, navigate to the 'Employee Services' or 'Payroll' section on the dashboard.

Step 2: Choose the specific month and year for which you wish to download the salary slip.

Download the Salary Slip

Step 1: After selecting the desired time period, click on the 'Download' or 'View' button.

Step 2: The salary slip will be displayed on the screen.

Step 3: To save a copy, click the 'Download' icon or choose 'Print' to print a hard copy.

If you face any issues during this process, please refer to the HRMS User Manual available on the portal or contact your department's HR administrator for assistance.

Common HRMS Jharkhand Login Problems and Solutions

Forgot Password

• Enter your registered email address and mobile number to obtain a password reset link.
• To reset your password, follow the steps provided below.
• To reset your password. You will have to visit the official website of HRMS Jharkhand.
• On the authorised login, just click on the option of “Forget Password: Change your password.
• Click on it, and you will be redirected to a page where you will have to select the department.
• Enter your GPF/CPS/PRAN number.
• Click on Proceed if you want to move forward. You also get the option to reset it.
  
  

Incorrect Username/Password

• Make sure you are typing the correct credentials. Double-check for mistakes.
• If the problem persists, please contact your department's HR officer for assistance.

Account Locked

• If you make too many failed login attempts, your account may be locked.
• To unlock your account, contact your HR department or the IT support team.

Portal Not Loading:

• Check your Internet connection and clean your browser cache.
• Try accessing the portal with a different browser or device.

System Maintenance:

• The HRMS portal may be down due to maintenance. Please contact your HR department for updates, or try again later.

HRMS Jharkhand Helpline and Complaint

Step 1: You can select the send email option or send SMS option. 

Step 2: Depends on what you choose, if you choose the email option.

Step 3: Select the applicant department.

Step 4: Enter the applicant name.

Step 5: Enter Applicant's Email ID.

Step 6: Send mail to.

Step 7: Add the subject 

Step 8: Add a message and then click on send mail, and you have the option of reset.

Step 9: Here you have to select the Applicant Department.

Step 10: Add Applicant Name.

Step 11: Applicant Phone No.

Step 12: Send SMS to

Step 13: Add a message and then click on Send SMS or Reset. It depends on whatever you choose.

Benefits of Using HRMS Jharkhand

The Jharkhand Human Resource Management System (HRMS) provides many benefits to government personnel and administrative departments.

1. Centralised Employee Data Management: HRMS Jharkhand offers a centralised platform for storing and managing employee information, including personal details, service records, and professional histories. This centralisation enables more effective data retrieval and management.

2. Enhanced Transparency and Accountability: By digitising HR activities, the system enhances transparency in operations like promotions, transfers, and performance reviews, decreasing discrepancies and increasing employee accountability.

3. Payroll and Financial Management: The system automates payroll processes, resulting in timely and precise salary payments, tax calculations, and financial record maintenance, reducing errors and administrative workload.

4. Efficient Leave and Attendance Tracking: HRMS Jharkhand combines attendance monitoring and leave management, allowing employees to apply for leave online and check their attendance records while supervisors can effectively manage approvals.

5. Improved Grievance Redressal Mechanism: The software provides a standardised mechanism for employees to file grievances and track their resolution status, ensuring that issues are addressed quickly and effectively.

6. Secure Document Management: Important documents, including appointment letters, promotion orders, and service records, are securely saved in the system, making them easy to access and lowering the risk of document loss or damage.

These aspects work together to create a more efficient, transparent, and employee-friendly human resource management environment in the Jharkhand state government.

Conclusion

The Jharkhand HRMS Portal is an important tool for efficiently managing HR operations while also empowering government personnel to address their own HR needs. The portal's design or interface and extensive capabilities make activities like payroll, leave management, and attendance tracking easier.

This blog will provide you with a step-by-step path for government personnel who use the Jharkhand HRMS to efficiently traverse the platform.

FAQs Related to HRMS Jharkhand

Q1. Can the Jharkhand HRMS portal be accessed on mobile devices?

Yes, the portal is mobile-friendly and accessible through smartphones and tablets.

Q2. Can I update my personal information on the portal?

Yes, employees can change their personal information using the site. Certain modifications may require clearance from the human resources department.

Q3. What should I do if I notice discrepancies in my payroll?

You can submit a grievance ticket using the portal or contact your department's HR representative directly for resolution.

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