HRMS Punjab – Complete Guide to Login, Registration & Benefits

Imagine working for an organisation that employs hundreds of thousands. Manually trying to maintain payroll information, leaves, and appraisals on numerous individuals in numerous branches is practically an impossible task. 

The human resource management system would then play the crucial role of facilitating a contemporary and integrated platform through which government employees of Punjab are enabled with easier handling of all the activities and matters under their heads, such as the Human Resource Management System Punjab.

What is HRMS?

HRMS is a software platform that automates and integrates various HR functions. From payroll management and leave tracking to employee performance analysis, HRMS is a one-stop solution for managing employee data and processes efficiently.

The HRMS Punjab system, by NIC Punjab, is designed as per the individual requirements of all government departments, public sector undertakings, boards, and corporations in the state of Punjab. It comprises everything from an employee record to a salary management mechanism, a leave-tracking mechanism, a pension handling mechanism, and even other related information.

Why is HRMS Punjab important?

Improved Data Management: HRMS Punjab provides a centralized repository for all employee-related data, ensuring easy access and secure storage.

Employee Self-Service: With HRMS, employees can independently update their personal details, apply for leaves, check salary slips, and more without involving HR personnel in minor tasks.

Centralized Storage: By storing data in a single system, HRMS eliminates redundancy and enables efficient data retrieval.

Transparency: The system promotes transparency by allowing employees to access their service records, salary details, and other information in real time.

On-Demand Reporting: HRMS allows for customized reporting, enabling management to make data-driven decisions efficiently.

How to Get Started with HRMS Punjab?

Obtain Your Login Credentials

The HRMS Punjab platform does not allow employees to register themselves. Instead, your department will provide you with the login credentials, which include:

• Username/Employee ID
• Password

If you have not received your credentials, contact your HR department or the designated nodal officer.

How to Login to HRMS Punjab?

To log in follow these steps

1. Go to the HRMS Punjab Homepage.
2. Find the Login section on the homepage.
3. Enter your user ID and password.
4. Click on Login to access your account.

How to Reset your Password?

To reset your password, follow these steps:

1. Go to the HRMS Punjab Homepage.
2. Find the Login section on the homepage.
3. Click on ‘Forgot Password?’
4. You will be directed to the Forgot Password page.
5. Enter your ‘Enter Login ID / User ID and CAPTCHA.’
6. Click on ‘search employee details.’
7. Enter the details. 
8. Follow the instructions sent to your email or SMS to reset your password.

HRMS Punjab Other Features

Once logged in, you can

1. View and update your details.
2. Apply for leave and check their status.
3. Access your salary slips and GPF details.
4. Track your performance reviews and training records.

How to Get the Salary Slip on HRMS Punjab?

To download your salary slip using the HRMS Punjab portal, follow these simple steps:

1. Visit the HRMS Punjab website:
   Open https://hrms.punjab.gov.in in your browser.
   
   
2. Login to Your Account:
   • Click on the ‘Login’ button.
   • Enter your username and password.
   • Complete the CAPTCHA (if prompted) and click ‘Sign In’.
     
     
3. Go to the Salary Section:
   • Once logged in, navigate to the ‘Service Book’ or ‘Salary Details’ section on the dashboard.
   • Click on ‘Pay Slips’ or ‘Salary Slips.’
     
     
4. Select the Month:
   • Choose the desired month and year for which you want to view or download the salary slip.
     
     
5. Download Your Salary Slip:
   • Click on ‘Download’ or ‘Print’ to save the salary slip in PDF format.
     
     

How to correct Service Record in HRMS Punjab?

1. Visit the official website of Punjab HRMS.
2. Enter your username, password, captcha and click on the ‘Login’ button.
3. You’ll be redirected to the homepage.
4. Click on the ‘Employee Enrollment’ 1st option in the navigation bar.
5. Select ‘Assign Role To Employee’ from the drop-down menu.
6. On the next page, assign roles to the users by clicking on the ‘Assign Role To Employee’ option.
7. Now open the ID of the employee to whom the E-correction role was given.
8. Open the service book of the employee.
9. Now you can service records of the employee.

How to transfer the e-Service Book of an employee from one office to another office in HRMS Punjab?

1. Visit the official website of Punjab HRMS.
2. Enter your username, password, captcha and click on the ‘Login’ button.
3. You’ll be redirected to the homepage.
4. Click on ‘Employee Service Book detail.’
5. Open the service book of the employee.
6. Click on the ‘Service History’ option from the drop-down menu under Service Book.
7. Select the transaction type ‘Transfer.’
8. Fill in the details (like the order number, order date, posting area, transfer office, etc)
9. Click on the ‘Save’ button.
10. Now submit the employee’s e-ServiceBook to verify the role from the Data Entry Role Id of office A.

How to correct/update employee account numbers in Punjab HRMS

1. Visit the official website of Punjab HRMS.
2. Enter your username, password, and captcha, and click on the ‘Login’ button.
3. You’ll be redirected to the homepage.
4. Click on the ‘Payroll’ option.
5. Select ‘Salary Master’ from the drop-down menu.
6. Select ‘Employee Registration’ from the drop-down menu.
7. Fill in the details and click on the ‘Go’ option.
8. Fill in the correct employee account number and click on the ‘Update’ button.

How to change the mobile number of DDO on HRMS Punjab?

1. Visit the official website of Punjab HRMS.
2. Enter your username, password, captcha and click on the ‘Login’ button.
3. You’ll be redirected to the homepage.
4. Click on the ‘Services’ option.
5. Select the ‘Map HRMS Employee Code With Login ID’ option from the drop-down menu.
6. Search the employee ID.
7. Enter all the details and click on ‘Generate OTP’.
8. Enter the OTP received on your mobile number.

Benefits of HRMS Punjab

1. Efficiency in Administration: HRMS automates routine tasks, freeing up HR personnel for more strategic activities.

2. Cost Savings: By eliminating manual processes and paper records, HRMS reduces administrative costs.

3. Enhanced Data Security: Role-based access and cloud storage ensure data security and disaster recovery.

4. Transparency: Real-time access to information promotes transparency and trust among employees.

5. Improved Communication: HRMS fosters better communication between employees and management through alerts and notifications.

What is iHRMS Mobile App?

The iHRMS mobile app is a convenient way for employees to access their HRMS accounts. Available for 
both Android and iOS, the app allows users to:

• View their service book.
• Check salary details and GPF status.
• Apply for leaves.
• Receive notifications and alerts.
  
  

How to access iHRMS Mobile App?

1. Download ‘iHRMS’ from the Google Play Store or Apple Play Store.
2. Install the application on your device.
3. Open the app enter your employee code and password, and click on ‘Login.’
4. Set your PIN by clicking on ‘Set.’
5. You’ve successfully logged into iHRMS app.

Tips for First-Time Users

1. Keep Your Credentials Safe: Always use a strong password and avoid sharing your login details with anyone.
2. Explore the Portal: Familiarise yourself with the various features of HRMS Punjab to make the most of it.
3. Update Regularly: Keep your personal and professional information updated on the platform.
4. Use the Help Section: If you face any issues, refer to the help section or contact the HRMS support team.

Contact Details:

If you have any questions or need assistance, feel free to reach out to us:

1. Address:
   HRMS Punjab Office, Department of Governance Reforms, Punjab, India.
   
2. Phone:
   +91-1234567890
3. Email:
   support@hrms.punjab.gov.in
4. Website:
   https://hrms.punjab.gov.in
5. Support Hours:
   Monday to Friday: 9:00 AM–6:00 PM
6. Social Media Handles:

• Facebook: HRMS Punjab Official
• Twitter: @HRMSPunjab
• YouTube: HRMS Punjab Channel

Conclusion

HRMS Punjab will help the employee manage their essential basic tasks from the comfort of their home. By automating routine tasks, improving data security, and promoting transparency, HRMS Punjab empowers both employees and administrators. Whether you’re a new user or an experienced one, the platform’s user-friendly interface and robust features make managing HR tasks a breeze.

Get started today by visiting the official HRMS Punjab website. For any feedback or queries, feel free to share your thoughts on their feedback page.

FAQs related to Punjab HRMS

Q1: How do I log in to HRMS Punjab?
Go to the login page, enter your username and password, and click ‘Sign In’.

Q2: I forgot my password. What should I do?
Click ‘Forgot Password’ on the login page and follow the steps to reset your password.

Q3: What is the official HRMS Punjab mobile app?
The official app is the ‘iHRMS Punjab App’ available on Android and iOS.

Q4: Can I check my salary details through HRMS?
Yes, you can access your salary details under the ‘Service Book’ section.

Q5: How do I update my personal details on HRMS?
Log in to your account and use the ‘Update Profile’ option to make changes.

Q6: How can I contact HRMS support for technical issues?
Reach out to HRMS support via email at support@hrms.punjab.gov.in or call +91-1234567890.

Q7: How do I download my ePPO (Pension Payment Order)?
Log in to your account and select the ‘Download ePPO’ option from the dashboard.

Q8: What is the use of the Mhaazri Attendance App?
It tracks employee attendance using geolocation and integrates it with leave and salary modules.

Q9: Can I access HRMS Punjab on weekends?
Yes, HRMS Punjab is accessible 24/7, but support services are available during working hours.

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