FCI HRMS - Comprehensive Guide to Features, Login & Benefits

Manufacturers represent some of the largest industries for innovation, growth, and job creation. However, this sector faces challenges like high employee turnover and the need for continuous upskilling to improve workforce management.

The modern manufacturing environment is not easily managed using traditional workforce management methods. This is where modern HRMS solutions come in, offering innovative ways to improve how companies in the manufacturing sector manage their employees.

What is FCI HRMS?

The Food Corporation of India (FCI) was formed in 1965 under the Food Corporation’s Act of 1964. The FCI HRMS is beneficial for managing employee tasks, such as processing pay raise requests, setting salaries, and viewing important documents.

Employees can review submitted records, approve changes, and even make necessary amendments themselves. The system also enables employees to view various types of records, simplifying management tasks.

Read More - How to Open SBI HRMS Portal

The key objectives of FCI include:

• Managing price-support operations for farmers
• Distributing food grains across the country via the Public Distribution System
• Maintaining buffer stocks of food grains to ensure national food security
• Market price stabilization of food grains

FCI HRMS Key Features

Here are the features of FCI’s HRMS:

• User Roles: Different roles are assigned depending on the structure of the HRMS, defining the extent of access and rights for each user.
  
  
• Dashboards: Managers can view personalised dashboards to monitor and approve pending requests, track team attendance, and view training records.
  
  
• Record Management: Users can edit, view, and approve submitted requests and access detailed records.
  
  
• Request Processing: The system enables the processing of various employee requests, such as annual increments and compensation adjustments.
  
  
• Document Viewing: Users can access and view uploaded documents within the system.
  
  
• User Manuals: Extensive manuals covering employee self-service, core HR functions, compensation and benefits, payroll, leave and attendance management, employee relations, biometric systems, performance management, talent acquisition, talent management, and learning and development.

Services Offered by FCI HRMS

Here’s a look at the services offered by FCI HRMS:

How to access FCI HRMS

Follow the steps given below to log into FCI HRMS Portal:

1. Open any web browser and visit the official website of FCI HRMS.
   
   
2. Enter login details (Login ID, Password, Captcha), and click on ‘Sign In’ to log into the system.
   
   
3. Post login, you will be redirected to the Home Page.
   
   
4. Explore sections as per your needs and requirements.
   
   
5. Locate your name on the top right corner of the page, and click on it.
   
   
6. Click on ‘Sign Out’ to log out from the system.

How to reset your Password for FCI HRMS

If you forget your password, follow these steps to reset it:

1. Open any web browser and visit the official website of FCI HRMS.
   
   
2. Locate ‘Forgot Password’ on the bottom right corner of the page, and click on it.
   
   
3. Enter ‘Login Id’ and ‘Captcha’, then click on ‘Generate OTP’.
   
   
4. Enter the OTP received on your registered mobile number.
   
   
5. Enter your email ID.
   
   
6. You will receive an email with instructions to reset your password.
   
   

What to do if the FCI HRMS portal is not working?

If the FCI HRMS portal is unavailable, try the following steps:

1. Check Login Credentials: Ensure that you are a valid user and double-check your user ID as well as password. Just remember that the password entered is case-sensitive, therefore Caps Lock should be avoided.
   
   
2. Scheduled Maintenance Check: Maybe the portal is still under maintenance. Check notifications about scheduled downtime or else access the portal later in time.
   
   
3. Error Codes Available: If an error code is generated, then descriptions can be found in the FCI HRMS user manual. For instance, if 404 error code appears, then a requested page cannot be located on the server.
   
   

How to access FCI HRMS Mobile Application

1. Download the FCI HRMS app from the Google Play Store or Apple Play Store.
   
   
2. Install the application on your device.
   
   

3. Users can access the FCI HRMS mobile application by two ways:
   
   

   Login with Employee ID and Password as shared by FCI Computer.
   Login with MPIN created by User.
   
   

4. Follow these steps for login with Employee ID and Password as shared by FCI Computer:
   
   

   Click on ‘Login with Employee ID’.

   Enter login credentials, and click on ‘Login’.

   Enter ‘MPIN’, and click on ‘Login’.
   
   

5. Follow these steps to log in with the MPIN created by the user:
   
   

   Click on ‘Login with MPIN’.

   Click on ‘Create MPIN’.

   Enter the required details, and click on ‘Continue’.

   Enter the OTP received on your registered mobile number.

   Click on ‘Submit’ to create an MPIN after entering OTP.

How to download salary slip via FCI HRMS App

1. Download the FCI HRMS app ‘FCI HRMS’ from the Google Play Store or Apple Play Store.
   
   
2. Install the application on your device.
   
   
3. Access your mobile app through your login credentials (refer to the step-by-step process mentioned above).
   
   
4. You’ll be redirected to the dashboard.
   
   
5. Click on the ‘Salary’ option.
   
   
6. Select the month of the salary slip.
   
   
7. Salary slip is generated.
   
   
8. Click on ‘Download Slip’ to download your salary slip.

Common Issues with FCI HRMS

Here are some common issues with FCI HRMS:

Also Read – All About IFFCO HRMS

• Operating Practices: The visiting officers have complained that there are variations in operating practices at different FCI depots. To overcome this, SOPs have been developed.
  
  
• Scribe Assistance: Those candidates eligible for scribe assistance who fail to apply online are assumed not to require scribe assistance. Candidates with a scribe have to produce a certificate at the time of document verification or in the exam venue. In case a scribe is caught answering questions independently, his candidature will be cancelled.
  
  
• Dress Code: The FCI HRMS dress code is required to be light clothing that can't hide any devices or instruments. Half-sleeve shirts should not have large buttons or badges that might hide communication devices.

Tips for using FCI HRMS

Here are some tips for the use of FCI HRMS:

• User Roles: User roles define what actions a user can take on the HRMS application.
  
  
• Dashboards: Managers can use the dashboard to track pending requests, team attendance, and training records.
  
  
• Mobile App: The FCI HRMS mobile app allows employees to easily manage leaves and attendance regardless of one's location. It gives reminders once their leave applications have been approved or denied.

HRMS Functions

HRMS provides users with the capability to:

• Edit records
• Review and Approve records and requests
• View requests and record details
• Process requests like annual increments
• Define employee compensation
• View uploaded documents
  
  

HRMS, or Human Resource Management System, is a kind of HR software that makes use of IT to handle HR processes; it helps improve business effectiveness and productivity by automating routine processes.

Benefits of using FCI HRMS

The HRMS of the Food Corporation of India (FCI) benefits its staff with many features, namely:

• Training: The FCI offers training from in-house programs, short-term courses, workshops, seminars, and conferences.
  
  
• Leave: Childcare leave is available to female and bachelor male staff.
  
  
• Pension: A pension is made available by the FCI with a higher salary where an agreement exists between both the employer and the employee.
  
  
• Medical Cover: A post-retirement medical scheme is offered that also provides coverage for the children of employees who die.
  
  
• Travelling Allowance: Travelling allowance claims are allowed to be filed during a certain period following retirement.
  
  
• Directory: The directory allows employees to see the organisation chart, job description, and career path of fellow employees.
  
  
• Employee Hierarchy: Employees can view the information in the hierarchy system (such as Name, Email, Designation, Division, Location, Employee number).

FCI HRMS also has various types of user manuals such as

• Employee self-service
• Core HR
• Compensation and benefits
• Payroll
• Leave and attendance
• Employee relations
• HRMS mobile application
• Biometric
• Performance management system
• Talent acquisition

Is FCI HRMS available for contractual employees?

The FCI HRMS does not apply to contractual employees. Contract employees are hired by a contractor; hence, they have no employer-employee relations with the FCI directly. Hence, they cannot utilise the facility of the FCI HRMS. The system is specifically built for managing the HR activities of the regular corporation employees.

• Contractual employees work under the contractor and not under the FCI.
• HRMS is meant only for regular employees of FCI.

FCI HRMS Contact Details

• Official Website:  https://www.hrmsfci.in
  
  
• Phone numbers: 011-43527697 and 011-43527698
  
  
• Email: hrmsfci@gmail.com

Conclusion

The FCI HRMS is an efficient tool, designed for streamlining a variety of functions related to the regular employees of the Food Corporation of India. It is also providing the facility for leave management, payroll processing, and performance tracking. 

However, it does not allow the system for contractual employees since they are recruited by the contractors, and their direct employer-employee relationship is with FCI, not as a regular employee. It is meant exclusively for regular staff members.

FAQs related to FCI HRMS

Q1. What is the primary responsibility of FCI?

The food security system in India was primarily based on mere crisis management since inception. Its primary responsibility is the maintenance of adequate operational as well as buffer stocks of food grains for ensuring national food security.

Q2. Why can’t I open an HRMS application in a web browser?

Please note that the HRMS application is compatible with the following browsers only:

• Internet Explorer 11 and above.
• Google Chrome ver. 44 and above.
• Mozilla Firefox ver. 48 and above.
• Safari Browser ver. 5.1.7 and above.

Q3. Why am I unable to install the HRMS application in the web browser?

Please note that the HRMS application is compatible with the following mobile OS versions:

Android KitKat (Ver. 4.4) and above.

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