How to Fill Out a Deposit Slip – Complete Guide

Anurag, a 38-year-old manufacturing facilities worker at a mining facility in Jharkhand, received ₹12,500 per month. He went to the bank to deposit ₹10,000 into his SBI account 30548976123 because he wanted to save money.

He entered his name, account number, and the amount— ₹10,000 in English and 10,000 in numbers—on the deposit slip dated May 26, 2025. He calculated:

• ₹2,000 × 3 = ₹6,000
• ₹500 × 8 = ₹4,000

Total: 11 notes, ₹10,000.

He signed as Anurag Kumar, handed it to the teller, received a stamped copy, and left, satisfied and hopeful.

What Is a Deposit Slip and Why Is It Important?

A deposit slip is a small form provided by banks that customers fill out to deposit money into their accounts. It serves as a written record of the transaction, ensuring the bank credits the correct amount to the right account. Deposit slips typically include fields for the depositor’s name, account number, date, and the amounts of cash and checks being deposited.

Read More – How to Deposit Cash in an ATM – Step-by-Step Guide

These deposit slips help reduce errors during the deposit process and provide proof of the transaction, which can be useful for tracking finances and resolving disputes.

Example: Suppose you want to deposit ₹15,300, consisting of ₹10,000 in cash and a ₹5,300 check. On the deposit slip, you would write:

• Cash: ₹10,000
• Check: ₹5,300
• Total deposit: ₹15,300

By accurately filling out the deposit slip, you help the bank correctly process and credit your account with ₹15,300.

Step-by-Step Guide to Filling Out the Deposit Slip

Example:

Let's say you're depositing ₹12,500, consisting of ₹10,000 in cash and a ₹2,500 cheque.

• Cash Denominations: ₹2,000 × 5 = ₹10,000
• Cheque: ₹2,500
• Total Deposit: ₹12,500
• Amount in Words: "Twelve Thousand Five Hundred Only"

How to List Cash and Check Deposits Correctly

1. Listing Cash Deposits

• Total Cash Amount: Write the exact total amount of cash you're depositing. This includes all paper currency and coins
  
  
• Denominations: Some deposit slips have sections to list the denominations of the bills you're depositing. If so, specify the denomination and the number of pieces for each. For example, "₹500 × 5 = ₹2,500".

Example:

2. Listing Cheque Deposits

• Cheque Details: For each cheque, write the cheque number, the issuing bank's name, and the amount. If you're depositing multiple cheques, list each one separately. Some deposit slips have a section on the back for additional cheques.
  
  
• Endorsement: Before depositing, endorse each cheque by signing the back. This authorises the bank to deposit the funds into your account.

Example:

3. Calculating the Total Deposit

• Subtotal: Add the total cash and cheque amounts.
  
  
• Less Cash Received: If you're receiving cash back from a cheque deposit, subtract that amount.
  
  
• Total Deposit: The remaining amount is your total deposit.

Example:

Note: Always ensure the amounts in figures and words match to avoid discrepancies. For instance, if you write "₹15,000" in figures, ensure you also write "Fifteen Thousand Only" in words.

Tips for Submitting Your Deposit Slip at the Bank

1. Prepare Your Deposit Slip in Advance

• Fill Out the Slip Completely: Ensure all required fields are filled out, including your name, account number, date, and the amounts being deposited.
  
  
• Use Clear Handwriting: Write legibly to avoid any misinterpretation of your information.

2. Organise Your Cash and Checks

• Count Your Cash: Before heading to the bank, count your cash and note the denominations.
  
  
• Endorse Your Checks: Sign the back of each check you're depositing.

3. Double-Check Your Calculations

• Verify Amounts: Ensure the total amount of cash and checks matches the total written on the deposit slip.
  
  
• Match Figures and Words: The amount in figures should correspond to the amount written in words.

4. Submit the Deposit Slip and Funds

• Hand Over to Teller: Present the completed deposit slip along with your cash and checks to the bank teller.
  
  
• Request a Receipt: Ask for a stamped copy of the deposit slip as proof of your transaction.
  
  

5. Retain a Copy for Your Records

• Keep a Copy: Maintain a copy of the deposit slip for your personal records and future reference.
  
  Also Read – How to Make a Cancelled Cheque: All You Need to Know?

Numerical Example

Suppose you're depositing ₹15,000, consisting of:

• Cash: ₹10,000 (₹2,000 × 5)
• Checks: ₹5,000 (Cheque No. 12345)

On the Deposit Slip:

• Cash: ₹10,000
• Checks: ₹5,000
• Total Deposit: ₹15,000

Denominations:

• ₹2,000: 5 notes = ₹10,000
• Cheque: ₹5,000

Total: ₹15,000

Conclusion

Although filling out a deposit slip may seem simple, doing it correctly guarantees that your money is credited to your account securely. Errors and delays can be avoided by accurately entering your account information, declaring the values of your checks and cash, and double-checking everything before submitting. The first step to secure banking is to have a suitable deposit slip ready, regardless of the amount you are depositing, ₹500 or ₹50,000.

Faqs

1. What is a deposit slip used for?
 A deposit slip records the details of a cash or cheque deposit into your bank account.

2. Do I need to sign a deposit slip?
 Yes, especially if you’re receiving cash back; otherwise, it depends on the bank's policy.

3. Can I deposit both cash and cheques together?
 Yes, you can list both cash and cheques on the same deposit slip.

4. Is a PAN number required for all deposits?
 No, a PAN is only required if you're depositing ₹50,000 or more in cash.

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